Customs Import Administrator

Job description

Country: United Kingdom
Job Function: Supply Chain Management

State / Province: England
Position Type: Part time

City / Location: Stockport
Brand: adidas

Relocation:

Somewhere, in one of our workshops right now, the future is taking shape. We are constantly working to redefine the way clothing and footwear transforms the pitch, court or course. This is what drives us: the feeling of discovery and the urge to innovate. When we create a product that makes our hearts beat faster, we know we’re onto something.

If this sounds inspiring, you might be one of us: Someone who loves to create the present, as well as shape the future. There’s a reason adidas has been at the forefront of defining sport for more than 60 years: We never stand still. Everyday, we work to improve everything we create.

At adidas, interesting, amazing and inspiring aren’t just ideas. They are what we do every single day.

Purpose & Overall Relevance for the Organization:

· The purpose of the Customs Import Administrator is to ensure all imported products are customs cleared at port, with all the correct documentation in time for customer bookings
. To make sure that all HM Revenue and Customs deadlines around Customs Procedure Codes codes and port arrival timings are met and that availability is maximized. To plan and coordinate 3rd parties workload. In order to achieve this, the Import Administrator must work closely with 3rd party logistics companies, Intake Planning, European Inbound Planning, HMRC and the Customs Specialist team. Proactively participate with Continuous Improvement highlighting any issues/problems and work towards solutions.

Key Responsibilities:

Team Work
· Building and maintaining excellent relationships with our cross functional multi-branded departments
· Maintaining relationships with freight forwarders, third party logistics providers and carriers

Import file creation
· Download and verify all shipping documents, create the import file per container
· Monitor and escalate issues relating to missing/incorrect documents
· Ensure all preference documents are valid and present in time for reduced Duty rates to be applied – update report to record receipt of these original documents
· Create front information sheet for daily deliveries once all clearance details are correct and update Entry book

Airfreight
· Download and verify all shipping documents, create the import file per HAWB
· Monitor and escalate issues relating to missing/incorrect documents
· Ensure all preference documents are valid and present in time for reduced Duty rates to be applied – update report to record receipt of these original documents
· Issue a unique reference number to airfreight forwarder to facilitate bookings for delivery
· Update internal documents for tracking and audit purposes

Seafreight
· Create the weekly UCR report and daily Direct deliveries report
· Send clearance instructions to nominated clearing agent in line with transport bookings to meet delivery book dates
· Keep the UCR Reports, Entry Book and Database updated with the clearance details
· Liaise with nominated clearing agent, and shipping lines to rectify manifest issues and package queries, then with Intake planning if transport booking is affected

Goods Receipt in SAP
· Ensure that the TOP samples are keyed to SAP and Ricardo as and when Customer Fulfilment hand over the paperwork
· Cancelled directs will need to be un-goods receipted, the SO and PO will need to be amended to allow TDC processing

Reporting/Informing
· Keep SDI report updated regularly with completed UCR clearance information in line with the Specialists HMRC month end
· There are a number of reports that will need to be maintained and updated, some daily and some weekly – Tradecard/OIS/Docs Received, etc.

Continuous Improvement/Change
· Positively participate with Continuous Improvement highlighting any issues/problems and actively working towards solutions
· To identify, develop and adopt innovative practices to support Continuous Improvement/better ways of working

Any other duties as required

Key Relationships:

· 3rd Party Logistics companies
· Intake planning
· European IP
· Damco
· HMRC – Port Health
· Customs Specialists

Knowledge, Skills and Abilities :

· IT literacy
· Essential: Excel, Word, Outlook
· Desirable: Access, SAP, Business Objects/data warehouse experience
· An ability to understand regulatory language and documents
· Good attention to detail, methodical, process driven
· Results driven with ability to work individually or as part of a team and through cross functional team work
· Analytical, excellent problem solver
· Flexible, with ability to adapt to different situations and working environments
· Enthusiastic and reliable, positive, self-motivated
· Excellent communication skills both verbally and written
· Customer focused.
· Good organisation and time management skills
· Positive attitude and good track record of continuous improvement
· Systems and process focused

Requisite Education and Experience / Minimum Qualifications:

· GCSE educated as minimum, Maths and English.
· Experience gained in supply chain functions such as logistics, transport, warehousing, or planning in a similar environment.