Scanning and Index Assistant

Job description

JOB TITLE: Scanning & Index Control Assistant
LOCATION: West London
PAY RATE: £15.26 hourly PAYE
START DATE: ASAP
DURATION/Hours: 3-month initial contract/ 35 hours a week
IR35 STATUS: Inside

Purpose of the role:

·  Sort, prepare and batch all incoming post for scanning.

·  Scan all incoming post within agreed timescales and standards.

·  Index all incoming post within agreed timescales and standards.

·  Dispose of scanned documents in the appropriate manner.

·  Ensure that all invoices are checked, verified, and paid in accordance with agreed processes, procedures, and timescales.

Duties and responsibilities:

·  Acquire an understanding of the appropriate back-office computer system in order to make general enquiries against incoming post to ensure that documents are correctly scanned and indexed

·  Acquire an understanding of the appropriate scanning and indexing software application to ensure that documents are correctly scanned and indexed.

·  Open and sort all incoming post and allocate the relevant document type

·  Ensure that any post that has to be redirected to another section is clearly marked with the destination address.

·  File daily scanned documents clearly labelling all boxes to show contents. Stack boxes with due regard to Manual Handling procedures.

·  Arrange disposal of boxed documents after an agreed period following GDPR/Data protection requirements.

·  Index documents to the correct work queue/case/supplier following agreed processes and to agreed timescales.

·  Register claims on NEC where necessary in accordance with work instructions

·  Log all original valuable documents and cheques received daily.

·  Deal with service areas queries with regard to any Benefits specific queries either in person or on the telephone.

·  Ensure that all invoices are in a form that complies with regulations and procedures and with statutory requirements, particularly as directed by the Government's Revenues & Customs and by the European Union.

Knowledge and experience:

·  Computer literate - windows, email, MS Office products and scanning and indexing applications

·  Strong organisational & administrative skills

·  Strong attention to detail for invoice verification.

·  Previous experience within an Accounts Payable setting using financial IT systems/packages

·  Experience in the effective use of using scanning and indexing software application/document management system

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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