Recruitment Administrator

Job description

·  Location
Manchester, Manchester
·  Salary
£ 13 - £ 13.89 / Hourly
·  Job type
Temporary
·  Industry
Recruitment Consultancy
·  External Reference
JN-082023-339286
·  Category
HR, Sales and Management - Recruitment Resourcing

Overall purpose of the job:

To assist with all administrative aspects of the recruitment and selection process to the University,

providing advice and guidance to applicants and managers on associated policies, procedures

and processes ensuring that the University provides a 'best in class' applicant experience.

Key Responsibilities:

·  Take ownership of the vacancy and the management of applicants through the appropriate

advertising stages (redeployment, internal, external) to the completion stage (offer of

appointment) ensuring that People & OD Operations Standards are met.

·  Ensure job descriptions, person specifications and job advertisements are in line with

corporate standards prior to advertising a vacancy.

·  Ensure that all posts have been graded in line with the provisions of the University's HERA

Job Evaluation Scheme before they are advertised, liaising with Schools to facilitate this

process where necessary

·  Assist in the drafting of job advertisements and arranging the placement of job

advertisements in the appropriate media and in line with the University's 'employer brand'

·  Act as a key point of contact for applicants, Operational Managers, People & OD Partners

and Recruitment Agencies. Providing advice and guidance in relation to the University's

recruitment and selection (and associated) policies and procedures, responding to queries

and requests for information and documentation (these may be in person, over the

telephone or in writing/email or via Jobtrain)

·  Maintain our enquiry systems, Jobtrain, the computerised People & OD Operations/Payroll

system, and any other IT solution in relation to the recruitment process, including editing

and uploading content and the maintenance of folders within the People & OD Operations

systems

·  Create and run reports from Jobtrain and/or the People & OD Operations/Payroll system

as required.

·  Under the direction and guidance of the Recruitment & Resourcing Officer or the

Recruitment Co-ordinator, work on specific projects related to the teams' work priorities for

example: immigration; employer brand; the future development of eRecruitment /applicant

tracking systems; equality and diversity

·  Maintain confidentiality of information and protecting personal data in line with University

procedures

·  Assist in the review and continual development of the recruitment and People & OD

Operations function, contributing to the promotion of a culture of continuous improvement.

·  Support team colleagues across People & OD Operations for example liaising with the

Starters Team to collate recruitment information required for the successful candidate at

offer stage; providing cover when required on People & OD Operations Reception;

participating in the DBS/Research Passport rotas and updating associated records

·  Positively promote equality and diversity, ensuring duties are carried out in accordance

with University policy and good practice. Post holders are required to familiarise

themselves with the University's Equality and Diversity policies and to actively support

these wherever possible

·  Undertake any other duties commensurate with the responsibilities of the role as directed

PERSON SPECIFICATION

Essential Knowledge, Skills and Experience

·  Experience of working with administrative processes in a high volume, process-driven, and

customer-facing office environment

·  An approachable team player, who demonstrates the ability to be flexible and willingness

to provide support for colleagues

·  Excellent communication skills (in person, on the telephone and in writing), demonstrating

an ability to listen to and advise a wide range of people clearly and concisely

·  Delivers excellent customer service by taking ownership, being flexible and responsive to

customer needs, and providing helpful information and advice, whilst maintaining

confidentiality

·  Good organisational skills, and able to prioritise work in a busy environment and meet

service standards requirements and deadlines, remaining calm under pressure

·  Demonstrates diligence, accuracy and attention to detail, and understands the importance

of getting things right first time

·  Interest in and confidence in using IT systems; experience of using Microsoft packages

(Word, Excel, Outlook, and Access)

·  Demonstrates a commitment to the University's values, understands the importance of

diversity in the workplace, and treats all contacts with respect and patience

Desirable criteria

·  Knowledge and/or experience of recruitment and selection processes and activities,

including DBS screening and right to work procedures

·  Working knowledge of relevant legislation

·  Previous experience using enquiry systems and/or eRecruitment/Applicant Tracking

systems

You will need:

·  References from last 2 years

·  Updated CV

If you are interested, please apply today or give us a call on 0161 233 8100 and ask for Gabriela!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Gabriela Lopez