Offers “Adecco UK Limited”

Expires soon Adecco UK Limited

Office Assistant/Receptionist

  • Barnet Gate (London)

Job description

  Location
Barnet, Greater London
·  Salary
£ 23000 - £ 25000 / Year
·  Category
Office and Secretarial - Receptionist
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-112018-37979

Title: Receptionist and Office Assistant

Tenure: Fixed term 18-month contract - 28/35 hours

The context:

The client I'm recruiting for is a membership organisation devoted to representing the interests of all those involved in property ownership and investment.

Job summary:

The role of the Receptionist/Office Assistant falls into two parts: managing the reception and switchboard; and providing support for the office by carrying out other business and financial administrative duties. The applicant should enjoy working as part of a small, but highly committed and skilled, team.

Key roles and responsibilities:

·  Provide a reception service - meet and greet guests, distribute incoming post, run ad hoc Post Office or staff welfare errands.

·  Provide a switchboard service - answering incoming calls, transferring to and taking messages for colleagues

·  Service in-house meetings with refreshments (and bought-in catering when required), clear rooms post meeting and ensure rooms are kept presentable

·  Book meeting rooms in the shared calendar as requested.

·  Support the finance manager with invoicing, purchase and sales ledger administration

·  Support other BPF staff with tasks such as mail-outs, printing, membership database maintenance, updating outlook mailing lists, keeping track of RSVPs for events, making up of badges for events

·  Cover administrative duties in the absence of the Office and HR Manager

·  Support with setting up and inducting new starters

·  Nurture the relationship between suppliers, contractors and the organisation in absence of the manage.

·  Monitor catering and stationery stock levels

·  Ensuring office is well maintained and tidy

·  Act as point of contact for the cleaning team

·  Arrange periodic maintenance and remedial works as and when necessary.

·  Act as fire warden and first aider (training will be provided)

·  Provide the office with regular office communications and updates

·  Creation of office processes and procedures

·  Assist Office and HR manager with monthly H&S checks.

Essential:

·  Experience of reception and switchboard duties

·  Financial administration experience, including creating invoices, purchase ledger and basic bookkeeping skills

·  Friendly, approachable and adaptable

·  Excellent verbal communication

·  Experience of office work and higher level administration

·  Good organisational skills

·  Experience of effective team work and good interpersonal skills

·  Experience of managing own workload and supporting colleagues

·  Excellent accuracy and attention to detail

·  Good level of IT literacy, including Office package

·  Good numeracy and ability to use Excel spreadsheets

·  Knowledge of sage 50

Desirable:

·  Knowledge CRM systems

·  Experience of office support and administration

Terms and conditions:

·  Office location: Central London (SW1)

·  Can be Part time (e.g. Monday to Thursday) to fit in with business needs

·  Excellent company pension scheme (employee pension contribution of up to 5% matched by employer contribution of up to 15%)

·  On successful completion of three month probationary period, interest free season ticket loan, private health-care and life insurance

·  Annual leave of 25 plus office closures and bank holidays

·  Notice period: one month

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

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