Office Assistant/Receptionist
Barnet Gate (London)
Job description
Location
Barnet, Greater London
· Salary
£ 23000 - £ 25000 / Year
· Category
Office and Secretarial - Receptionist
· Job type
Permanent
· Industry
Office and Secretarial
· External Reference
JN-112018-37979
Title: Receptionist and Office Assistant
Tenure: Fixed term 18-month contract - 28/35 hours
The context:
The client I'm recruiting for is a membership organisation devoted to representing the interests of all those involved in property ownership and investment.
Job summary:
The role of the Receptionist/Office Assistant falls into two parts: managing the reception and switchboard; and providing support for the office by carrying out other business and financial administrative duties. The applicant should enjoy working as part of a small, but highly committed and skilled, team.
Key roles and responsibilities:
· Provide a reception service - meet and greet guests, distribute incoming post, run ad hoc Post Office or staff welfare errands.
· Provide a switchboard service - answering incoming calls, transferring to and taking messages for colleagues
· Service in-house meetings with refreshments (and bought-in catering when required), clear rooms post meeting and ensure rooms are kept presentable
· Book meeting rooms in the shared calendar as requested.
· Support the finance manager with invoicing, purchase and sales ledger administration
· Support other BPF staff with tasks such as mail-outs, printing, membership database maintenance, updating outlook mailing lists, keeping track of RSVPs for events, making up of badges for events
· Cover administrative duties in the absence of the Office and HR Manager
· Support with setting up and inducting new starters
· Nurture the relationship between suppliers, contractors and the organisation in absence of the manage.
· Monitor catering and stationery stock levels
· Ensuring office is well maintained and tidy
· Act as point of contact for the cleaning team
· Arrange periodic maintenance and remedial works as and when necessary.
· Act as fire warden and first aider (training will be provided)
· Provide the office with regular office communications and updates
· Creation of office processes and procedures
· Assist Office and HR manager with monthly H&S checks.
Essential:
· Experience of reception and switchboard duties
· Financial administration experience, including creating invoices, purchase ledger and basic bookkeeping skills
· Friendly, approachable and adaptable
· Excellent verbal communication
· Experience of office work and higher level administration
· Good organisational skills
· Experience of effective team work and good interpersonal skills
· Experience of managing own workload and supporting colleagues
· Excellent accuracy and attention to detail
· Good level of IT literacy, including Office package
· Good numeracy and ability to use Excel spreadsheets
· Knowledge of sage 50
Desirable:
· Knowledge CRM systems
· Experience of office support and administration
Terms and conditions:
· Office location: Central London (SW1)
· Can be Part time (e.g. Monday to Thursday) to fit in with business needs
· Excellent company pension scheme (employee pension contribution of up to 5% matched by employer contribution of up to 15%)
· On successful completion of three month probationary period, interest free season ticket loan, private health-care and life insurance
· Annual leave of 25 plus office closures and bank holidays
· Notice period: one month
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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