Office Administrator

Job description

  Location
Galway, Dublin
·  Salary
£ 25000 - £ 30000 / Year
·  Category
Accountancy & Finance - AAT
·  Job type
Permanent
·  Industry
Sales and Retail
·  External Reference
JN-092018-25551

Client Job Description
Phloor Limited are looking for an Experienced Sales Administrator for our Offices in Park West, Dublin 12

The successful candidate will possess excellent administration skills, be a strong communicator and multitasker as well as having a history of first rate accuracy and task completion.

Skills and Experience required:

- 3 + years' experience in Administration or Order Administration

- Ensure a timely and accurate processing of Customer Sales Orders

- Engage with customers on stock availability, status of orders and account enquiries

- Ability to manage all queries end to end

- General office duties including filing, faxing and emailing

Key Required Competencies

- Good documentation and general communication skills

- Excellent time management and organizational skills with a high level of attention to detail

- Competency in Microsoft applications including Word, Excel, and Outlook

- High levels of flexibility and a willingness to learn and develop

- Positive attitude, pro-active and ability to prioritise workload as required

- Flexible individual with a strong work ethic

- Ability to work well in a team

- Fluency in English (spoken and written)

Answer telephone, check stock, process orders and deal with queries

- Produce and run the Supplier purchase orders every morning

- Email suppliers purchase orders daily

- Raise any special purchase order

- Raise purchase orders for contract orders

- Contact suppliers re stock enquires and despatch dates

- Deal with suppliers weekly regarding what is to be loaded on next container

- Input all carpet and vinyl packing lists

- Manage the stock check book, check stock with suppliers and get back to operators/reps with dates

- Fill in dates on screen from suppliers of expected despatch dates.

- Book in containers.

- Deal with any queries raised by Warehouse on GRN's

- Allocated out of stock orders from Q stock. Contact customers if orders on longer than two weeks, or if note to contact customer/rep

- Setting up new products

- Discontinue and obsolete products stock management

- Stock held report

- Clear down stock ends for Dermot and put on miscellaneous despatch docket

- Stock adjustments and grade adjustments

- Keep operators and reps up to date on any changes in containers or newly discontinued stock

- Manage the carpet samples in the office

- Arrange drafts for customs & excise and arrange courier to shipping company

- Scan POD's or other documentation for customers

- Send off spec sheets for fire certs

- Attend sales meetings for launches

- Keep book on contract orders and track

- General office duties and housekeeping

Adecco Ireland is acting as an Employment Agency in relation to this vacancy.