Legal Secretary

Job description

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

Desired profile

Qualifications :

JOB SUMMARY

A Full Time position based at the Hong Kong Continent Office. Provides support to Chief Legal Counsel, Asia Pacific. Performs other related tasks as assigned by management and team. Complies with the company policies and procedures.

CANDIDATE PROFILE

Skills and Competencies

· Excellent level of English & Mandarin/ Cantonese is essential (verbal and written).

· Strong administrative background - able to work on their own initiative, ability to effectively communicate with co-workers, guests, and owners. Flexibility of role dependent on business needs.

· Strong team relationship development and peer management skills.

· Ability to design and implement successful tracking and organization of e-mails, documents and spreadsheets.

· Ability to adapt and learn fast, being a disciplined time manager.

· Be open-minded, with strong communication skills (verbal, listening, writing).

· Strong, clear and detail-oriented housekeeping and organizational skills.

· Proactive and reliable, with team player mindset.

· Ability to use standard software applications such as Word, Excel and PowerPoint.

· Ability to assist in preparation of quality PowerPoint presentations.

· Ability to assist in conducting desktop industry research.

· Ability to develop and maintain relationships e.g. associates, customers, owners.

· Able to use initiative and work under minimal supervision.

CORE WORK ACTIVITIES

· Acts as a team central point of contact between the Hong Kong Continent Office and Regional/Area colleagues.

· Works with the Legal team members to develop key stakeholder presentations, reports and updates, for meetings that support broader department-wide initiatives and communications.

· Supports Legal team members in conducting desktop research on industry trends, macroeconomic factors and other topics as necessary.

· Manage the calendar for the Legal team including arranging meetings on-site and offsite, managing logistics, circulating agendas in advance, taking minutes, and ensuring successful execution of those meetings.

· Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.

· Produces and distributes team correspondence, presentations and other related documents as required.

· Assists with the design and preparation of statistical reports as required.

· Creates and maintains shared folders and team performance tracking documents.

· Manage travel booking for the Chief Legal Counsel, Asia Pacific and team members including visa applications / renewals.

· Develop and submit expense reports for the Chief Legal Counsel, Asia Pacific and team members ensuring on-time submission and accuracy.

· Coordinates various Team meetings.

· Sets up conference calls.

· Tracks team vacation and leaves.

· Files and forward-traces a variety of documents.

· Manages office supplies for area.

· Maintains, collates and distributes all relevant activity reports.

· Responds to various requests for help and information.

· Complies with the company policies and procedures.

· Performs other related tasks as assigned by management.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.