Facilities Coordinator

Job description

  Location
Basingstoke, Hampshire
·  Salary
£ 12 - £ 13 / Hour
·  Category
Office and Secretarial - Project Administrator
·  Job type
Temporary
·  Industry
Office and Secretarial
·  External Reference
18.5.182

Facilities coordinator.

Start date: 09.07.2018

Salary: £12-13ph

Contract length: 12 months.

We are currently looking to recruit a Facilities Coordinator to join a large manufacturing based in Basingstoke. This a a temporary position for 12 month.

Responsibilities:

·  Identify and manage all current engineering contracts.

·  Identify contract renewal dates and assess current requirements against service provider contract to ensure:

·  All site requirements are met

·  The service will meet sites expectations for safety and regulatory requirements

·  The service offers good value for the cost

·  The correct level of documentation is in place, Service Level Agreements, RAM's etc.

·  The service provider can document the servicing/calibration to meet our documentation requirements.

·  Identify opportunities for contract collation for better service and cost effectiveness.

·  Ensure all service providers are on the site approved vendor list.

·  Coordinate contractor selection. Ensure all documentation is available and arrange site meetings to conduct contractor approval sign off

·  Conduct routine contractor reviews to ensure they are conforming to the contractor control policy

·  File store contractors files including reported and documented misdemeanors

·  Organize service visits to meet maintenance and production schedules

·  Manage service contractors while on site

·  Ensure service reports and calibration certificates are completed to site specification and are stored in the appropriate system for future reference.

·  Ensure strong documentation links between hard, soft copies and SAP system.

·  Manage insurance inspection filling system.

·  Manage incoming calls and logged requests for facilities work.

·  Priorities and schedule facilities work for cleaning team and general office repair work

·  Highlight any critical facilities requests to the appropriate engineering/production/office manager.

·  Manage notification and update requester with expected completion date, changes to completion date and actual completion date and check that requester is satisfied with work completion.

·  Generate appropriate Key Performance Indicators to identify work completions rates along with areas for improvement with associated action plans for contract management and facilities management.

·  Implement 5s and PPI process in order to manager the Engineering office

·  Control format and layout of the engineering office

·  Assist the Site Engineering Manager in CAPEX project management in:

·  Loading capital requires forms onto the AR system

·  Tracking AR status

·  Supporting the project managers in purchase order generation

·  Tracking planned project costs against actual costs

·  Tracking project progress to agreed stages

·  Ensuring project final costs are completed, tracked and assigned to the agreed CAPEX number.

·  Build strong relationships across the site.

Minimum Qualifications:

·  Demonstrated communications.

·  Proficient Microsoft office, excel

·  SAP

·  Financial spreadsheet experience

·  File management

·  IOSH

·  PPI, 5s

Adecco is acting as an Employment Business in relation to this vacancy.