Offers “Adecco UK Limited”

15 days agoAdecco UK Limited

Administrator

  • Newport (Newport)
  • Teaching

Job description

·  Location
Abertillery, Newport
·  Salary
£ 8.91 - £ 9.62 / Hourly
·  Category
Office and Secretarial - Administrator
·  Job type
Temporary contract
·  Industry
Office and Secretarial
·  External Reference
KE/ADMIN

Adecco are currently recruiting a Administrator to join our well established client , based in Newport.

Working in a busy manufacturing depot, dealing with all aspects of daily/ Hr admin.

Accountabilities

Support the administration of people management activity across an assigned area of responsibility

·  Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes

·  Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.

·  Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.

·  Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.

·  Maintain appropriate compliance records e.g. health & safety training

·  Run and send time sheet reports to the appropriate stakeholders

Ensure the timely ordering of all goods and services to meet business requirements

·  Raise purchase requisitions

·  Goods receipt in full or part depending on the content of the delivery

·  Review query log to identify outstanding queries

·  Liaise with business users to understand discrepancies

·  Contact suppliers to query invoice discrepancies

·  Adjust purchase requisitions to accommodate acceptable changes

·  Maintain up to date information relating to each query within the query log

·  Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered

·  Chase credit notes from suppliers for invoice queries when appropriate

·  Maintain records of projected orders and inform Finance of expected accruals

Ensure the continuous process of general administrative activities

·  Distribute incoming mail

·  Facilitate the delivery of outgoing mail

·  Maintain up to date information displayed across an assigned area

·  Monitor and order stationery to maintain availability for an assigned area

·  Provide note taking support when required

·  Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control

·  Coordinate the cleaning and repair of PPE, reporting issues identified by wears

·  Produce fobs for issue and ensure they are cancelled when no longer employed

Coordinate the facilitation of visitors onto site

·  Arrange catering facilities when appropriate

·  Supply and collect Personal Protective Equipment (PPE) for visits to operational areas

·  Liaise with security to arrange access onto site

·  Arrange inductions with the appropriate stakeholders

Miscellaneous or ad hoc business requirements

Manage specific projects or undertake specific project activity as determined by the business or line manager

·  Represent your function or business at meetings or events as required

·  Undertake any reasonable request in order to support the needs of the business

Technical Competencies

Excel

Word

Powerpoint

T&A

Success Factors

SAP

ARMA

Hours - Office hours Monday to Friday - 8.30am - 5pm

Salary £8.91 - £9.62 per hour

Immediate start available

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: kristy elvins

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