Accounts Payable Supervisor

Job description

  Location
London, Greater London
·  Salary
£ 17 - £ 18 / Hour
·  Category
Accountancy & Finance - Accountancy & Finance
·  Job type
Temporary
·  Industry
Office and Secretarial
·  External Reference
JN-032019-57149

Department Function

The Finance function's role is to provide a complete accounting and financial management service to enable the Board and Management to meet statutory requirements and exercise effective financial control.

Main Job Purpose

This role is responsible for performing Accounts Payable (AP) transaction processing responsibilities in a timely and accurate manner, in accordance with defined operating procedures, reporting to the Financial Controller. As a key member of the Finance team, you will join a dynamic and experienced group of professionals that provide support that is imperative to the day-to-day running of the organisation, ultimately influencing the overall success of the business.

Main Responsibilities

People Management

·  Accountable for the day to day management of the team ensuring tasks are deployed in accordance with operational requirements to meet department and corporate goals

Core AP Functionality

·  Responsible for receipting and processing invoices in a timely manner according to policy and agreed contractual payment terms

·  Responsible for maintaining accounts payable sub-ledger in accordance with defined operating procedures

·  Responsible for accurately posting GL entries for the AP process including account adjustments, accruals, reversals and pre-payments

·  Responsible for the full AP month end process including ledger closure, reconciliations and KPI reporting

·  Responsible for producing various AP status reports to provide visibility on completion and instigate direction where necessary

·  Responsible for reviewing weekly/monthly payment proposal lists and for ensuring payment deadlines are met

·  Responsible for ensuring any manual or urgent payments are posted promptly to the supplier accounts to prevent duplication

AP Account Maintenance

·  Responsible for responding promptly to queries from management team or directly from staff and suppliers, ensuring queries are logged and escalated as appropriate

·  Responsible for ensuring vendor master files are accurate and up to date to prevent erroneous payments

·  Responsible for ensuring supplier due diligence has been performed in line with the company policy and procedures prior to opening new accounts

·  Responsible for obtaining and maintaining bank details from suppliers

·  Responsible for ensuring all documentation e.g. invoices & credit notes, are scanned into the system for electronic record keeping

General

·  In addition to core responsibilities the AP Supervisor is also responsible for performing other duties, within AP areas, as agreed with line management

·  Performing clerical accounting and finance duties involving routine calculations, verifications, postings, and reports for AP

·  Contributing to AP process improvement initiatives as required

·  Undertaking any necessary training associated with the duties of the post and participating in training and development procedures

·  Complying with all Company Health and Safety policies and legislation in the performance of their duties and responsibilities

·  Maintaining confidentiality and observing data protection guidelines

Any other duties as appropriate to the position, as requested

Skills

·  Preparation of invoices, processing and expediting payment, understanding client's payment processes

·  Ability to be thorough and accurate working within agreed Accounts Payable processes and operating standards

·  Understanding of accounting systems and processes and their application

·  Understands the importance of identifying ways to improve processes and maintain a continuous improvement mind-set

·  Ability to build constructive and collaborative relationships with team members, showing flexibility in task delivery

·  Be clear on client needs, set and manage expectations and work to increase customer satisfaction through timely delivery

IT Experience

·  Advanced Excel experience

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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