Personal Assistant to General Manager

Job description

Key tasks

• Directs all aspects of secretarial work in the hotel, maintains the executive office and all matters relating to executive administration in a confidential, professional manner
• Provides efficient and comprehensive secretarial services to Executive staff to meet the needs of customers
• Reports directly to and communicates with the General Manager on all administrative matters
• Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate
• Supervises the work of the Executive Office staff (Secretaries, Receptionist, Messengers, Drivers)
• Day-to-day secretarial work to include typing, filing, faxes and telephone etc.
• Arranging internal / external appointments, Handling reservation as requested and Translating incoming letters, documents, articles by request

At Novotel, we grow faster

Feel fully responsible, be autonomous, adaptable, professional, have a love of adventure and a desire to stretch your limits: that’s the Novotel spirit .
An international brand with a network of 400 hotels in 60 countries, Novotel’s success is due to the professionalism and enthusiasm of its 30 000 employees who have been embodying the brand’s ideals for over 40 years.

DNA of the brand, innovation is at the heart of the promise made to employees: "At Novotel, we grow faster" . To transform this promise into reality, Novotel has implemented a unique human resources policy declined around five main professional career paths. Novotel accompanies each employee throughout their career. Integration, geographic mobility, bridging provision, skills development… everyone is given the opportunity to progress quickly and go further. Impossible is not Novotel.

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Desired profile

Skills

Level of Education Bachelor / Licence
Areas of study Administration , Secretarial
Professional experiences 3 to 5 years
Languages essential English (Fluent)

Essential and optional requirements

• 3 years of secretarial experience, or an equivalent combination of education and experience
• Diploma in Business or Secretarial Study
• Proficient in the use of Microsoft Office
• Ability to type 45 WPM
• Good communications and writing skills in both English and Vietnamese
• Tasks and Project Management