Conference & Events Coordinator

Job description

Key tasks

Manage the 'behind the scenes' event management process from contract stage through to the delivery of the event and post-event follow up.

We are currently recruiting for a Conference & Events Coordinator. You will be reporting to the Conference Sales Manager and be responsible for the coordination of conference and event inquiries, following through with the organisation and communication of all aspects of the event to the wider hotel team.

This ‘one of a kind’ dual branded property has 247 rooms, 6 conference/events spaces and is located adjacent to the Ascot Hospital, Ellerslie Racecourse and has the added benefit of being ‘out’ of the city! We are easily accessible, have loads of parking and a number of unique selling points!

Key Responsibilities:
- Organise and communicate events to all the departments involved;
- Meeting, greeting and hosting clients on the day of the event;
- You will regulary welcome clients to the hotel for on-site famils;
- Weekly and daily reporting;
- Building and maintaining relationships with key accounts and clients;
- Proactive selling where required.

At Novotel, we grow faster

Feel fully responsible, be autonomous, adaptable, professional, have a love of adventure and a desire to stretch your limits: that’s the Novotel spirit .
An international brand with a network of 400 hotels in 60 countries, Novotel’s success is due to the professionalism and enthusiasm of its 30 000 employees who have been embodying the brand’s ideals for over 40 years.

DNA of the brand, innovation is at the heart of the promise made to employees: "At Novotel, we grow faster" . To transform this promise into reality, Novotel has implemented a unique human resources policy declined around five main professional career paths. Novotel accompanies each employee throughout their career. Integration, geographic mobility, bridging provision, skills development… everyone is given the opportunity to progress quickly and go further. Impossible is not Novotel.

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Desired profile

Skills

Level of Education Others
Areas of study Hospitality
Professional experiences 1 to 2 years
Languages essential English

Essential and optional requirements

- A passion for providing memorable experiences for our guests & clients;
- Strong attention to detail & organisation skills;
- Strong computer and admin skills
- A true hospitality professional, with a confident, positive & outgoing demeanour;
- Opera knowledge advantageous;
- Experience working in a hotel operational environment preferred;
- A desire to build a career within the hotel industry;
- Flexibility, including ability to meet & greet clients outside regular business hours when required.