Conference & Event Services Coordinator

Job description

Company Description

HOTEL OVERVIEW

Strategically located in the heart of Singapore’s shopping, dining and entertainment districts and with the City Hall and Esplanade Mass Rapid Transit (MRT) train stations and other major transportation nodes at its doorstep, Fairmont Singapore and Swissôtel The Stamford are the gateway to explore Singapore’s landscapes at your convenience. With a total of 2,030 well-appointed guestrooms, both hotels also offer a distinct collection of 12 lifestyle and dining choices including Michelin-starred fine dining restaurant JAAN by Kirk Westaway, cutting-edge meeting space at Raffles City Convention Centre with 34 meeting rooms and one of Asia’s largest spas, Willow Stream Spa.

ABOUT OUR COMPANY

At Fairmont Singapore and Swissôtel The Stamford, we design career plans and unveil new professional perspectives through our various development programs. We shine when YOU shine. Come and be part of our dynamic team and experience immerse growth and career opportunities with us.

Job Description

Conference & Event Services Coordinator

The main responsibilities and tasks of this position are as listed below, but not limited to these:

·  Prepare and distribute all materials and correspondence such as sales contracts, memos, letters, banquet event orders, amenity requests and sales proposals for assigned Catering Sales Manager
·  Initiate Catering Sales booking process by creating accounts / bookings, establishing departmental files and generate timely notification to affected departments pertaining to all types of guests and clients’ inquiries
·  Banquet menus revision and updating Catering Sales Managers’ database
·  To perform administrative duties (e.g. copying, filing of proposals and contracts) and checking of catering sales mail boxes daily
·  Generate reports when required by Catering Sales Managers and or Director of Conference Services/Catering Sales.
·  To support Adhoc duties required by the Catering Sales Mangers.
·  To participate in departmental and hotel activities and events.
·  To provide coverage for other Coordinators in their absence.
·  To perform reception duties in the absence of the receptionist
·  Assist with any other sales support projects and duties as requested
·  Assist in other departments within Sales & Marketing Division whenever necessary

Qualifications:

·  Minimum of 1 year experience in the hotel industry
·  Candidates must possess at least GCE “O” level certificate
·  Strong written and verbal communication skills(Multi-lingual as necessary)