Offers “Abbott”

38 days agoAbbott

Administrative Assistant II

  • Irving (Dallas)
  • Teaching

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

ABOUT ABBOTT DIAGNOSTICS

The key to successful treatment and full recovery is often fast, accurate diagnosis. Abbott’s life-changing tests and diagnostic tools provide insights that enable smarter, faster decisions and transform the way the world is managing health.

Our pioneering technology spans the world of healthcare operations — with medical diagnostic instruments, tests, automation and informatics solutions for hospitals, reference labs, blood centers, emergency departments, physician offices and clinics.

Our location in Irving, TX currently has an opportunity for an Administrative Assistant II.

WHAT YOU’LL DO  

Manage daily calendars for a Senior Director and multiple directors for our Core Lab business, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.

Core Job Responsibilities:

· 
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

· 
Coordinate travel arrangements and create expense reports in a timely manner using Concur systems

· 
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

· 
Prepare professional business communication documents including memos, letters, organization charts, and emails

· 
Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events

· 
Maintain organization SharePoint sites and update content

· 
May include some support for tracking budget expenditures.

· 
Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.

· 
Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.

· 
Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site (CTE) and employee performance management systems (as applicable).

· 
Coordinates new employee office and working tools set-ups and onboarding.

· 
May train/coordinate work for new administrative assistants.

EDUCATION AND EXPERIENCE YOU’LL BRING

Required

· 
High School diploma or equivalent. College degree is preferred.

· 
1+ years previous admin experience or equivalent required.

· 
Strong Excel, PowerPoint and SharePoint experience needed

· 
Operates with general instruction and some supervision.

· 
Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Travel booking sites (CTE knowledge preferred) and Concur.

Preferred

· 
3+ years previous administrative experience supporting executive-level positions strongly desired.

· 
Technology skills (MS 360, SharePoint, social messaging)

· 
Communication skills (written, verbal, interpersonal)

· 
Organizational Ability

· 
Written expression (proofreading, business communication)

· 
Time Management

· 
Office Coordination / Multi-tasking

· 
Problem-solving skills / Resourcefulness

· 
Planning Skills / Foresight and Anticipation

· 
Emotional Intelligence

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

· 
Training and career development , with onboarding programs for new employees and tuition assistance

· 
Financial security through competitive compensation, incentives and retirement plans

· 
Health care and well-being programs including medical, dental, vision, wellness and occupational health programs

· 
Paid time off

· 
401(k) retirement savings with a generous company match

· 
The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

ADD Diagnostics

        

LOCATION:

United States > Irving : LC-02

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

No

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     
Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     
EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

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