Accounts Assistant
IRELAND Accounting / Management control
Job description
Job Description
Position: Accounts Assistant - 6 Month FTC
Location: Dublin
Reports to: Financial Operations Team Lead
Purpose of the role
The Financial Operations team is responsible for supplier invoice processing, payments and other financial transactional processes. This role will be part of a team with responsibility for one or more of these processes and associated supplier and business engagement.
This role is based in Primark Head Office in Dublin.
Roles & Responsibilities
Key operational tasks will include:
· Purchase order queries
· Invoice queries
· Invoice entry queue management for one or many legal entities
· Exception queue monitoring and resolution for one or many legal entities
· Ensuring invoices are processed according to local statutory rules of relevant country e.g.
· VAT, correct invoice details etc.
· Reconciliations
· Vendor
· Bank
· Customs, duty, freight & commission
· RTM’s, Reprocessing & claims
· Goods receipt monitoring and exception handling
· Non-compliant document reconciliations
· Work with our highly experienced teams to ensure all transactions are processed in accordance with our policies and procedures and all our inventory & reconciliation processes are completed in line with business requirements.
· Work closely with the business to maximise processing efficiency
· Work with our vendors and Sourcing and Procurement functions to maximise processing efficiency and manage compliance
· Deliver a high level of customer service to our vendors and business partners
· Work with our 3rd party providers to ensure daily operational interfaces are working as scheduled
· Establish and maintain good relationships with all stakeholders of Financial Operations
· Create, validate and maintain business process procedures
· Adhere to period end processing and reporting schedules
· Engage in continuous process quality improvement and enhanced customer service in line with targets and metrics.
· Knowledge of at least two of the following systems: Oracle, SUN, invoice automation tools. Other systems experience is also desirable e.g. experience of P2P systems, Xmpro, B4B, access on line, etc.
· Participation in projects, testing of new functionality on IT systems, validation of vendor master data, period end processing and reporting and other ad hoc duties as the business requires.
Knowledge, skills experience:
· Excellent English both oral and written with additional language a plus
· Diploma/degree standard of education preferably in a business/administration related discipline and/or a interest in pursuing same
· Experience in a similar role in a shared service environment is highly desirable
· Highest level of attention to detail is required Other desirable experience/awareness in a retail environment includes:
· Knowledge of letters of credit and forward collection payment arrangements
· Commission, Inspection and supplier claims processes
· Knowledge of customs & duty processes
· Knowledge of reprocessing and supplier returns
· Understanding the supply chain and its touch points with Financial Operations
· Understanding of Buying & Merchandising and its touch points with Financial Operations
· IT skills to include MS Word, Excel , Outlook, and PowerPoint are essential
· Strong interpersonal skills – with a proactive curious mind and a desire for continuous learning and development
· A flexible approach to work and comfortable working in a fast paced environment
· Ability to use own initiative
· Be proactive & assertive in reacting to key business requirements in a timely manner
Req ID
28964BR
Function
Finance
Location
Mary St
Full Time / Part Time
Full Time
Country
Republic of Ireland
Employee Status
Fixed Term Contract
Job Profile
Finance Associate