Administrative Assistant

Job description

Administrative Assistant

Aurora, Illinois

Job description

The Administrative Assistant is responsible for providing administrative support to a department or facility. The Administrative Assistant greets customers and answers or refers inquiries, prepares office documents, maintains and orders office supplies and equipment, coordinates department calendar, and performs other general office duties.

Your tasks and responsibilities

•Greets customers in person or by telephone; answers phone calls and responds to questions or inquiries; directs and screens calls to managers and members of department or facility.
•Creates and prepares business memos, letters and reports and presentation materials as needed; gathers necessary information and materials to complete these tasks.
•Maintains customer confidence and protects operations by keeping information confidential.
•Maintains office supply inventory by checking stock to determine inventory level; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies.
•Maintains department or manager's schedule by coordinating calendar for department personnel; arranges meetings, conferences, teleconferences and travel arrangements.
•Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•Performs general office duties such as filing, faxing, copying and sorting.
•Other administrative projects and needed.

Your skills and experience

•Knowledge of general office policies and procedures.
•Software knowledge (i.e. Microsoft Word, Excel, PowerPoint, Access) and the ability to use the Internet and email.
•Excellent verbal and written communication skills.
•Proficient typing and data entry skills.
•Ability to establish priorities and accomplish multiple tasks.
•Excellent organizational skills.
•Ability to handle details and resolve problems.

Good reasons to join

We offer competitive compensation, a comprehensive benefits package, employee discounts, tuition reimbursement, excellent training programs and a highly dynamic global work environment.

Contact

Kuehne + Nagel Inc - New York - Head Office
10 Exchange Place
Jersey City, NJ 07302-3920

About Kuehne + Nagel

With over 70,000 employees at some 1,300 locations in over 100 countries, the Kuehne + Nagel Group is one of the world's leading logistics companies. Its strong market position lies in the seafreight, airfreight, contract logistics and overland businesses, with a clear focus on providing IT-based integrated logistics solutions. Further information can be found at www.kuehne-nagel.com

Learn more >>

kncareers.com

Reference Number: req26670

Kuehne + Nagel Inc. is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, creed, religion, sexual orientation, sex, age, national origin, gender, gender identity, genetic information, uniform service, protected veteran status or disability, or any characteristic protected by federal, state, or local law with respect to employment opportunities.

Desired profile

Administrative Assistant

Aurora, Illinois

Job description

The Administrative Assistant is responsible for providing administrative support to a department or facility. The Administrative Assistant greets customers and answers or refers inquiries, prepares office documents, maintains and orders office supplies and equipment, coordinates department calendar, and performs other general office duties.

Your tasks and responsibilities

•Greets customers in person or by telephone; answers phone calls and responds to questions or inquiries; directs and screens calls to managers and members of department or facility.
•Creates and prepares business memos, letters and reports and presentation materials as needed; gathers necessary information and materials to complete these tasks.
•Maintains customer confidence and protects operations by keeping information confidential.
•Maintains office supply inventory by checking stock to determine inventory level; evaluates new office products; places and expedites orders for supplies; verifies receipt of supplies.
•Maintains department or manager's schedule by coordinating calendar for department personnel; arranges meetings, conferences, teleconferences and travel arrangements.
•Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•Performs general office duties such as filing, faxing, copying and sorting.
•Other administrative projects and needed.



•Knowledge of general office policies and procedures.
•Software knowledge (i.e. Microsoft Word, Excel, PowerPoint, Access) and the ability to use the Internet and email.
•Excellent verbal and written communication skills.
•Proficient typing and data entry skills.
•Ability to establish priorities and accomplish multiple tasks.
•Excellent organizational skills.
•Ability to handle details and resolve problems.

Good reasons to join

We offer competitive compensation, a comprehensive benefits package, employee discounts, tuition reimbursement, excellent training programs and a highly dynamic global work environment.

Contact

Kuehne + Nagel Inc - New York - Head Office
10 Exchange Place
Jersey City, NJ 07302-3920

About Kuehne + Nagel

With over 70,000 employees at some 1,300 locations in over 100 countries, the Kuehne + Nagel Group is one of the world's leading logistics companies. Its strong market position lies in the seafreight, airfreight, contract logistics and overland businesses, with a clear focus on providing IT-based integrated logistics solutions. Further information can be found at www.kuehne-nagel.com

Learn more >>

kncareers.com

Reference Number: req26670

Kuehne + Nagel Inc. is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, creed, religion, sexual orientation, sex, age, national origin, gender, gender identity, genetic information, uniform service, protected veteran status or disability, or any characteristic protected by federal, state, or local law with respect to employment opportunities.