Offers “Adecco UK Limited”

Expires soon Adecco UK Limited

Occupational Health Administrator

  • Colwyn Bay (Conwy)
  • Personal services

Job description

  Location
Colwyn Bay, Conwy
·  Salary
19518 £ - 21615 £ / Year
·  Category
Public Sector - Public Sector Administration
·  Job type
Temporary
·  External Reference
AT / 1839 / NWOHU
·  Industry
Public Sector

Adecco are recruiting for an Occupational Health Administrator at North Wales Police. We are looking for applicants who ideally have Administration experience, preferably working within a Medical environment such as a Doctors Surgery or Hospital. This role is temporary until the end of March 2018, and is a really exciting opportunity for anyone looking to gain some experience working for a Police Force and within the Public Sector.

OVERALL PURPOSE OF JOB:

To provide an administration service for the Occupational Health Unit to include, where required, the Occupational Health Unit Manager, the Force Medical Advisor, the Occupational Health Nurse Adviser and to undertake correspondence, etc relevant to those areas when necessary.

DUTIES AND RESPONSIBILITIES:

18.Typing and secretarial support for the Force Medical Advisor, Occupational Health Unit Manager, and Occupational Health Nurse Adviser, plus general administration duties. Dealing with and actioning queries when staff are not available.

19.Undertake the administration associated with Occupational Health appointments and clinics. Ensuring files are up-to-date and any necessary reports on file.

20.Taking accurate and concise updates from staff relating to medical conditions and typing up those updates for the occupational health file.

21.Maintaining, monitoring and co-ordinating appointment diaries, when required.

22.Administration duties in relation to applications for Physiotherapy or Psychological and Wellbeing treatment at The Police Treatment Centre (PTC). Promoting the services of the PTC.

23.Co-ordination and administration of referrals to the external Counselling provider and Physiotherapists.

24.Arranging Welfare Screening appointments as per the Welfare Screening Programme to include liaising with counsellors for dates and booking rooms if necessary.

25.Contacting external agencies, e.g. General Practitioner, Hospital, with regards to report requests.

26.Review and maintain administrative procedures. Using initiative when drafting documents.

27.Maintaining administrative procedures in relation to the Specialist's budgets, e.g. Physio, Counselling and Intervention Medical referrals.

28.Various administrative duties including dealing with enquiries, typing, photocopying and filing.

29.Ordering of stationery for the Occupational Health Unit.

30.Ensuring invoices authorised for payment are actioned and databases updated.

31.Administration associated with pre-employment processes. Making files up for new employees once taken on.

32.Promote and comply with North Wales Policies on equal opportunities and health and safety both in the delivery of services and the treatment of others.

33.Copying files when Solicitor requests made. Ensuring the correct consent has been given.

34.Any other duties as directed by a Supervisory Officer commensurate with the post and salary grading.

MINIMUM CRITERIA FOR THE ROLE:

The role requires applicants who can demonstrate (with evidence) skills in the following areas:

*NVQ level 3, or equivalent level of qualification, in Administration/Word Processing related subject, or possess an equivalent amount of proven relevant experience.

*The use of Information Technology to an intermediate level that includes inputting/typing skills, together with a working knowledge of Microsoft Office applications.

*Experience of transcribing from audio tapes.

*Ability to compose reports and correspondence.

*Excellent organisational skills, with the ability to prioritise own workload.

*Possess a knowledge and understanding of medical confidentiality.

*An understanding of the Access to Medical Records Act 1988.

*Good communication skills, commensurate with the requirements of the post, particularly when dealing with sensitive issues.

*Experience of dealing with people in an understanding manner.

*A knowledge of medical secretarial functions would be desirable, although not essential.

In order to be considered for this role, please either apply directly to this advert, or contact Amy at Adecco on 01244 346674.
Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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